Blue Water Development (BWD) has an exciting opportunity available for aspiring talent with a passion for organization and coordinator as an Executive Assistant. This role will support the day to day needs for our executive leaders through schedule coordination, office management and a strong desire to be one step ahead of the game.
Specific job requirements and responsibilities are outlined below.
All interested applicants, should apply directly to Ashley Church, Director of Human Resources at firstname.lastname@example.org
Position Summary: An independent, self-starter with strong organization and administrative experience. Individual must be reliable, organized and be willing to perform a wide variety of tasks associated with executive leadership management. Key competencies include: Organization and planning skills, work management and prioritizing skills, verbal and written communication skills, problem solving ability, attention to detail, accuracy, flexibility, reliability and teamwork. Essential Functions: • Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. • Prepares meetings, presentations and other related materials and support for various events • Prepares reports by collecting, analyzing, and summarizing data and trends. • Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. May prepare meeting minutes. • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Maintains customer confidence and protects operations by keeping information confidential. Job Qualifications: • High School diploma or equivalent • Associates or Bachelor’s degree in Business Administration preferred • 5+ years of office administration or management experience Capabilities & Success Factors: • Excellent communication skills, both written and orally • Ability to manage multiple projects and work assignments from a variety of staff • Excellent interpersonal skills both in person and by phone, with high professionalism • Ability to accomplish projects with little supervision • Fantastic customer service ethic and high expectations for quality • Computer Proficiency including Microsoft Office Suite, Quickbooks or other advanced accounting software, and web searches • Proficient with travel logistics • Travel Required: Occasional, Local (within 2 hours of main office)
Equal Employment Opportunity Employer: Female/Sexual Orientation/Gender Identity/Minority/Veteran/Disabled